Aviation Safety Assistant (Office Automation)

About the role

Operates as an Aviation Safety Assistant in a Flight Standards field office.

What you will do

• Operates as an Aviation Safety Assistant in a Flight Standards field office.
• Provides administrative and semi-technical related support to the supervisor or manager, Aviation Safety Inspectors and Administrative Officer by utilizing advanced automation system tools relevant in the Safety Assurance System environment which includes, but is not limited to obtaining background data, preparing reports, reviewing applications, interviewing applicants, processing certificates, and maintaining technical and administrative files.
• Processes FAA-issued airman certificates such as FAA designated representative, mechanics, repairmen, flight engineers, and pilots.
• Interviews applicants to determine qualifications for non-complex certificates.
• Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency.
• Processes FAA-issued operator and air agency certificates, such as air carrier, repair stations, and approved schools.
• Examines applications and supporting documents for completeness, consistency of information, and assures correction, if required.
• Responsible for notifying staff when changes in directives relating to accidents, incidents, enforcement processing, and airmen/operator certification are implemented to ensure the latest information is available to everyoneResponsible for processing temporary airman certification files for certificates issued by designated examiners.
• Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements.
• Assures correction, if required.
• Monitors and tracks returned files.
• Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary.
• Has responsibility for security, accountability and destruction of question selection sheets, sorting, assembling and furnishing written test examiners with test materials, and following up to ensure corrective action is taken if necessary.
• May conduct FAA written examinations by assembling and distributing test materials and by preparing necessary supporting documentation.
• Monitors written test examinations.
• Researches appropriate handbooks, collects information, organizes material pertinent to meetings and training sessions such as pre-certification, examiner renewal, inspector authorization, and flight examiner and written test examiner indoctrinations.
• May conduct written test examiner training sessions when necessary.
• Assists in interpreting and implementing newly modified agency directives relating to accident, incident, enforcement processing, and airmen/operator certification file processing.
• Determines necessary action and notification to assure staff is aware of latest changes.
• Answers inquiries from and advises unit personnel regarding the preparation of the unit's technical work.
• Researches, writes, and types non-technical and routine technical correspondence.
• Assists in composing complex technical correspondence.
• Maintains, reviews, and revises form letters at the request of aviation safety inspectors in accordance with the FAA branding and writing guidelines and procedures.
• Assembles and enters information into various automated programs, such as Program Tracking and Reporting Subsystem (PTRS), Operations Specifications Subsystems (OPSS), Enhanced Vital Information Data (eVID), and Enforcement Information System (EIS) and retrieves, prints, and reviews output.

Requirements

• We are not accepting applications from noncitizens.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• Only supplemental documentation, e.g., transcripts or veteran's documentation will be accepted in combination with your on-line application.
• These documents must be uploaded with your application or faxed to *** on or before the closing date of this announcement.
• All submitted documents should reference the announcement number.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.

Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA.

Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement.

Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical order and referred to the selecting official for consideration. Errors or omissions may impact your rating or may result in you not being considered for the job.

Applicants may be asked to verify information on your application for employment with the FAA. Links to Important Information: Locality Pay, COLA