Aviation Safety Assistant (Office Automation)

About the role

Serves as an Aviation Safety Assistant in a Flight Standards Field Office. Provides administrative support to Aviation Safety Inspectors by obtaining background data, preparing reports, reviewing applications, interviewing applicants, processing certificates, and maintaining office files.

What you will do

• Technical Program Support Processes FAA issued airman certificates such as ground instructor, flight instructor, mechanic, repairman, and flight engineer.
• Interviews applicants to determine qualifications for non-complex certificates.
• Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency.
• Processes FAA issued operator and air agency certificates such as air carrier, repair stations, and approved schools.
• Examines applications and supporting documents for completeness, consistency of information, and assures correctness, if required.
• Responsible for processing temporary airman certification files for certificates issued by designated examiners.
• Examines applications and supporting documents for completeness consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements.
• Assures correction, if required.
• Monitors and tracks returned files.
• Correspondence and Reports Researches, writes, and types non-technical and routine technical correspondence.
• Assists in composing more complex technical correspondence.
• Maintains, reviews, and revises form letters.
• Prepares reports (such as accident, incident, violation, recurring and special reports) by researching, requesting, information, creating files, preparing control sheets, copying and distributing preliminary and final report documents, and reviewing for accuracy and completeness.
• Responsible for maintaining individual report logs including the assignment of report or control numbers.
• Responsible for researching and composing sections of reports, as directed.
• On own initiative, composes and prepares special and recurring reports.
• Extracts information for reports from automated databases.
• General Office Support Responsible for assigned administrative and technical files such as certificated operator and designee case files in accordance with agency directives.
• Determines need for new files, initiates action to create files, prepares file folders, dividers, and labels.
• Maintains administrative/technical library with includes orders, notices, FARs, Master Minimum Equipment Lists (MMELs), aircraft technical manuals and advisory circulars, etc. Assures that charts and office logs are kept current.
• Determines disposition of and deletes obsolete material or records.
• Communication Receives incoming telephone calls, answers inquiries, and directs incoming calls appropriately.
• Interacts with the public (both domestic and foreign, when applicable) and other FAA offices.
• Assists visitors, determines needs and provides information or refers as appropriate.
• Automation Program Support Assembles and enters information into various automated programs and reviews output.
• Retrieves data concerning airmen records, certificates, violation histories and aircraft registrations for National Data Base (NDB) and EIS database systems.
• Using automated systems, backs-up and archives automated files to floppy disks, screens databases, and determines disposition, deletes obsolete or unnecessary files.
• Transmits data electronically.
• May assemble and organize work program data for input.
• Generates routine or ad hoc reports such as inspector planned activity, quarterly work program accomplishment report, quarterly NPG report, and inspector open items.
• Assist organization personnel in developing annual work program forecast using National Program Guidelines (NPG); revises work program forecast when required.
• Administrative Program Support Surveys organization to which assigned in order to ensure adherence to administrative procedures that are outlined in agency directives.
• Examines current procedures and practices and recommends or implements changes.
• Fiscal Program Support Manages cuff records in REGIS or equivalent management system providing tracking and validation support of funds for employee travel.
• FG-6: Performs similar duties under more supervision.

Requirements

• We are not accepting applications from noncitizens.

Education

Education is not qualifying for this position.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• You MUST submit a copy of your most recent (non-award) SF-50, Notification of Personnel Action, or equivalent document that verifies tenure (block 24, code 1 or 2).
• Failure to provide the required documentation by the closing date of this announcement will result in non-consideration for this position.
• All FAA employees MUST submit their most recent Notification of Personnel Action (SF-50).
• See further details below.
• Form(s) may be uploaded to your on-line application or submitted by mail or fax.
• If you choose to submit the form via fax, we cannot guarantee timely receipt or assume responsibility for the quality or legibility of the form.
• Illegible forms will result in loss of consideration.
• Mailed or faxed forms should be addressed to the agency point of contact listed in this vacancy announcement.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. *** Applicants must apply online to receive consideration for this vacancy announcement.

Faxed, mailed or e-mailed applications cannot be accepted. If you need to submit additional documents to supplement your on-line application, e.g. transcripts, SF-50, or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to *** on or before the closing date of this announcement.

Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.

As a part of the Federal-Wide Hiring Reform Initiative, the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include WORK HISTORY THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH KSA. Links to Important Information: Locality Pay, COLA