Aviation Safety Assistant (Office Automation)

About the role

Serves as an Aviation Safety Assistant in a Flight Standards Field Office. Provides administrative support to Aviation Safety Inspectors by obtaining background data, preparing reports, reviewing applications, interviewing applicants, processing certificates, and maintaining office files.

What you will do

• Processes FAA issued airman certificates such as ground instructor, flight instructor, mechanic, repairman, and flight engineer.
• Interviews applicants to determine qualifications for non-complex certificates.
• Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency.
• Processes FAA issued operator and air agency certificates such as air carrier, repair stations, and approved schools.
• Examines applications and supporting documents for completeness, consistency of information, and assures correctness, if required.
• Responsible for processing temporary airman certification files for certificates issued by designated examiners.
• Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements.
• Assures correction, if required.
• Monitors and tracks returned files.
• Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary.
• Responsible for security, accountability and destruction of question selection sheets, sorting, assembling and furnishing written test examiners with test materials, and following up to ensure corrective action is taken if necessary.
• Conducts FAA written examinations by assembling and distributing test materials, and following up to ensure corrective action is taken if necessary.
• Researches appropriate handbooks, collects information, organizes material pertinent to meetings and training sessions such as pre-certification, examiner renewal, inspector authorization, and flight examiner and written test examiner indoctrinations.
• Conducts written test examiner training sessions when necessary.
• Assists in interpreting and implementing newly modified agency directives relating to accident, incident, enforcement processing, and airmen/operator certification file processing.
• Determines necessary action and notification to assure staff is aware of latest changes.
• Answers inquiries from and advises organization personnel regarding the preparation of the units technical work processes.
• Researches, writes, and types non-technical and routine technical correspondence.
• Assists in composing more complex technical correspondence.
• Maintains, reviews, and revises form letters.
• Receives, sorts, and distributes incoming correspondence, attaching background information when necessary.
• Responsible for maintaining correspondence control and suspense files.
• Reviews and assembles outgoing material for mailing.
• Types material using typewriter or PC, assembles information and reviews for proper format, grammar, spelling, and accuracy.
• Reviews outgoing correspondence for grammatical accuracy, procedural agreement, , aircraft technical manuals and factual inconsistencies, attachments, enclosures, dates, and signatures.
• Prepares reports (such as accident, incident, violation, recurring and special reports) by researching, requesting, information, creating files, preparing control sheets, copying and preliminary and final report documents, and reviewing for accuracy and completeness.
• Responsible for maintaining individual report logs including the assignment of report or control numbers.
• Responsible for researching and composing sections of reports, as directed.
• On own initiative, composes a d prepares special and recurring reports.
• Extracts information for reports from automated databases.
• Responsible for assigned administrative and technical files such as certificated operator and designee case files in accordance with agency directives.
• Determines need for new files, initiates action to create files, prepares file folders, dividers, and labels.
• Maintains administrative/technical library with includes orders, notices, FARs, Master Minimum Equipment Lists (MMELs), aircraft technical manuals and advisory circulars, etc.

Requirements

• We are not accepting applications from noncitizens.

Education

Education may not be substituted in lieu of specialized experience.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• In addition to the online resume, all FAA employees MUST submit their most recent Notification of Personnel Action (SF-50), (see below on required information needed on SF-50).
• Supporting documentation may be uploaded to your application within the USAJOBS website.
• You may also mail or fax supporting documentation to the servicing Human Resources Office at ***.
• However, we cannot guarantee timely receipt or assume responsibility for the quality or legibility of any faxed documents.
• Regardless of the method of delivery, all supporting documentation MUST be received in the servicing Human Resources Office prior to the closing date of the announcement.
• Applicants are reminded that Form SF-50 (Notification of Personnel Action) is required and NOT Form SF-52 (Request for Personnel Action) If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** Promotion Potential: If selection is made at the FG-6 level, selectee may be promoted to the FG-7 without further competition upon recommendation by the supervisor.

Note: Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training, qualification requirements, and recommendation by the supervisor.

Interviews: If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed. PAY: Additional information regarding pay-setting is found in the PASS/AVS CBA. Incomplete Applications: Please follow all instructions carefully.

Errors or omissions may affect your rating. Your application/resume MUST have your official title, grade and series on your work history. Links to Important Information: Locality Pay, COLA