Administrative Support Assistant (Wildland Fire)

About the role

This Administrative Support Assistant (Wildland Fire) position is with the US Wildland Fire Service, GS-0303-5/6/7 working in the following location(s): 1 vacancy in Billings, MT 1 vacancy in Lewistown, MT 1 vacancy in Valley City, Moffit, Pingree, Devil's Lake, Coleharbor, Bismark, OR Medora, ND.

In order to be considered for any duty location, ensure desired locations are selected. Applicants will not be considered for locations not selected.

What you will do

• Performs administrative support work related to recurring and moderately complex fire program financial transactions.
• Reviews, inputs, and updates data in automated financial and accounting systems.
• Processes fire program procurement actions, including micro-purchases and routine service or supply requests.
• Prepares and verifies fire employee time and attendance data in automated payroll systems.
• Prepares travel authorizations and vouchers for fire program employees using automated travel systems.
• Provides clerical support for personnel actions related to hiring, onboarding, and separation of temporary and seasonal fire employees.
• Duties listed are at the GW-07 full performance level.

Requirements

• Must be a U.S. Citizen or National.
• Suitability for Federal employment, as determined by background investigation.
• Males born after 12-31-59 must be registered for Selective Service.
• To verify registration visit SSS.gov.
• You may occasionally be required to travel overnight away from home.
• You must obtain a government charge card for travel purposes.
• You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority.
• A condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated.
• The probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service.
• In determining if your employment advances the public interest, the agency will consider: - your performance and conduct; - the needs and interests of the agency; - whether your continued employment would advance organizational goals of the agency or the Government; and - whether your continued employment would advance the efficiency of the Federal service.

Education

The information below applies to the GS-05 grade level ONLY. PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name.

If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units.

Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis.

If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

How you will be evaluated

Applicants will be evaluated based on how whether they meet the qualification requirements.Upon receipt of the completed application package, a review of your application will be made to ensure basic qualification requirements are met. This vacancy will be filled through a Direct Hire Authority.

Veterans Preference and traditional rating and ranking of applicants do not apply to positions filled under this Authority. All qualified applicants, as determined by the SHRO, will be referred for consideration. While managers and supervisors are not required to conduct interviews, it is highly recommended that they do so in order to assess the competencies of each applicant.

Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. You may only submit one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes.

In the event you submit more than one resume, only the latest submission will be reviewed. If an applicant's resume is incomplete or does not support the requirements for minimum qualifications or specialized experience a rating of "ineligible" or "not qualified" will be applied and no consideration for employment will be granted.

If a determination is made that an applicant has inflated qualifications or experience on the resume, the applicant will receive no consideration for the position, as per OPM regulations.

Documents you must provide

• You must submit a complete application package.
• The following documents are required and must be submitted by 11:59 PM (EST) on 11/27/2026.
• Resumes must show relevant experience and other information.
• Your resume MUST list your education and/or work experience including (1) the dates that include month/year (mm/yy) of each employment, along with (2) the number of hours worked per week, and (3) work experience duties listed under each job entry.
• If experience is for a career ladder position, please ensure to clearly show how long you were working in each grade level.
• Your resume will be used to validate your responses to the assessment tool(s).
• Failure to provide required information will result in loss of eligibility.
• No assumptions will be made about your experience and/or education.
• You are welcome to submit a cover letter.
• Resumes must also include name and how to best contact you, including email address and phone number.
• Do not include the following types of information in your resume: Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, gender, religious affiliation, etc. Encrypted and digitally signed documents.
• In describing your experience, please be clear and specific.
• Visit the USAJOBS Help Center for more information on What should I include in my federal resume and/or OPM Resume Writing Tips.
• In addition to the online application (resume and responses to the questionnaire), you are required to submit the following supplemental documentation as applicable: College Transcripts: If you are qualifying with education for the GS-05 grade level, you must provide copies of all your official or unofficial transcripts for verification from an accredited U.S. college/university by the closing date.
• Transcripts must include grades, credit hours earned, major(s), grade point average, or class ranking, institution name, and student name. from an accredited U.S. college/university by the closing date.
• If your degree is from a Foreign Institution, See Foreign Education.
• All selections and tentative offers of selection are contingent upon submission and verification of 'official' transcripts.
• CTAP/ICTAP Documentation: documentation verifying your CTAP/ICTAP eligibility - this includes a copy of the agency notice and your most recent SF-50 noting current position, grade level and duty location.
• Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package.
• It is your responsibility to ensure all required documents have been submitted.

What to expect next

Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted by the hiring official.

You will be notified if this job is filled or canceled. Timelines for this process vary widely. You may check the status of your application at any time by logging in to your USAJOBS account as we will not be responding to inquiries about the status of applications as long as the system has been updated.

If you were not referred and/or have questions or concerns regarding your rating determination or referral status, in the interest of time, please submit your inquiry in writing within seven (7) calendar days of receiving a Notice of Results and Referral notification email. Inquiries may be submitted to contact listed on this announcement.

Be sure to include the announcement number to assist our team in reviewing your inquiry.

Additional information

This is a Direct-Hire advertisement. Veterans preference is not applicable to this advertisement. Learn more about this authority at: Direct Hire Authority Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy.

These programs apply to employees who have been involuntarily separated from a federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed.

To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements) for the position, and be able to perform the duties of the position upon entry.

Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. For more information visit: ***

This position is considered a career ladder opportunity, with a full performance level of GS-07. If selected at a lower grade level, you may be non-competitively promoted to the next grade level at the discretion of your supervisor and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance, and the availability of higher-level work.

Promotion is not guaranteed, and no promise of promotion is implied. Reemployment Priority List (RPL): The RPL is the mechanism agencies use to give reemployment consideration to their former competitive service employees separated by a RIF or who have fully recovered from a compensable injury after more than one year.

If you are currently on an RPL, you may be given priority consideration. PCS Information: No PCS entitlements authorized. Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Wildland Fire Service offices in the local commuting area.

Incentives: If eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized.

In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your [probationary period -OR- trial period] your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.