Administrative Services Specialist

About the role

The United States Attorney's Office for the District of Columbia's mission is to enforce the criminal laws of the United States and the District of Columbia, represent the interests of the United States in civil litigation, and respond to the public safety needs of the community by leading an effective, well-coordinated law enforcement effort that contributes to the overall goal of improving the quality of life in the District of Columbia.

What you will do

• If selected for this position, you will join a well-respected team that is responsible for providing administrative program analysis, operational support, and facilities management services for the U.S. Attorney's Office for the District of Columbia (USAO-DC).
• You will work on complex assignments that evaluate and improve the efficiency and effectiveness of major offices and divisions and support the development and implementation of significant management and administrative initiatives.
• Typical work assignments will include: Conducting program analyses to improve support services, organizational efficiency, administrative processes, and strategic operations.
• Coordinating building maintenance, repairs, space planning, and telecommunications services to meet operational needs.
• Managing building access, parking access, keys, and related records in accordance with established policies and procedures.
• Serving as the point of contact for workplace safety and health matters and help ensure compliance with OSHA requirements.
• Administering employee transit benefits and mail services, including processing requests, maintaining records, and reviewing invoices and reimbursement claims.
• Assisting with the management and accountability of government property, including equipment assignment, inventory, loss reporting, and disposal.
• Responsibilities will increase and assignments will become more complex as your training and experience progress.

Education

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.

For a list of schools that meet this criteria, see *** Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Failure to provide such documentation with your application will result in lost consideration.

For further information, visit: *** addition, when reviewing applicant's transcripts, assumptions will not be made.

Applicants MUST state which coursework is relevant.

How you will be evaluated

Promotion Potential (Career Ladder) Statement: This position is being filled at the (GS-09) level with promotion potential to the (GS-11). Promotion or assignment into this career ladder position does not guarantee future advancement.

Advancement to the (GS-11) is not automatic and depends on the individual's ability to perform the higher-grade duties, the availability of a sufficient quantity of higher-grade work that would constitute a major duty, and management's decision to assign these higher-grade duties to the employee.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.

Cheating on an assessment may also result in your removal from consideration. To preview the application questionnaire, click the following link: ***

Documents you must provide

• Failure to submit a resume or supporting documentation may result in elimination for further consideration.
• You must provide a complete Application Package which includes: Resume: Your resume showing relevant experience, job titles, duties, dates (must include MM/DD/YY for full consideration) of employment and work schedule for each (part-time XX hours per week or full-time).
• Limit your resume to 2 pages.
• Only resumes 2 pages in length will be accepted to determine eligibility and qualifications.
• For more information, view the following link: USAJOBS Help Center - Update your resume now so it meets new resume requirement A complete Assessment Questionnaire Notification of Personnel Action (SF-50): If you are a current Federal employee, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status.
• You may need to submit more than one SF-50 to demonstrate that you meet time-in-grade requirements.
• If you are a former Federal employee, you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status.
• If you are a former Federal employee who previously held a career or career-conditional position in the competitive service, separated from the Federal Government over a year ago, and your last performance rating on record as a Federal employee was at least Fully Successful (or equivalent), you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status AND your last Federal performance appraisal plan.
• Other supporting documents: College transcripts If you meet qualifications based on education: An unofficial college transcript.
• (If you are selected for this position, official transcript will be required prior to your first day.) CTAP Documentation A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.; A copy of your latest performance appraisal including your rating; and Any documentation from your agency that shows your current promotion potential.
• Any other required supporting documentation required for verification as described in the announcement.
• Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee?
• Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and Beginning and ending dates of appointment.

What to expect next

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement.

You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.

Additional information

Payment of relocation expenses will not be authorized. Background Investigation: To ensure the accomplishment of its mission, the Department of Justice requires each and every employee to be reliable and trustworthy.

To meet those standards, all selected applicants must undergo and successfully complete a background investigation for a clearance as a condition of placement in this High Risk position.

This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. Additional information about CTAP eligibility, click here.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.

You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments: Procedures for Requesting a Reasonable Accommodation for Online Assessments.