ADMINISTRATIVE OFFICER NF4

About the role

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.

We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

What you will do

• Serves as the Administrative Officer and primary point of contact on administrative functions for the Marine and Family Deputy Directorate.
• Oversees and coordinates daily operations and administrative functions on behalf of the Deputy Director and Directorate Heads.
• Coaches and trains Directorate personnel on completion of efforts.
• Plans, develops, manages, and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations.
• Provides direction on administrative operational issues and delegates and completes administrative tasks within the Directorate.
• Communicates with Directorate staff and outside organizations to coordinate various requirements for the Directorate.
• Coordinates with the Directorate leadership on responsible administrative efforts and communicates with representatives from the sections within the organization to complete work.
• Identifies internal and external resources needed to accomplish specific tasks.
• May assist in conducting studies and analyses; and compiles, collects, and coordinates data for reports.
• May conduct studies and analyses of irregularities and deficiencies.
• May represent staff level personnel at meetings and conferences.
• Responsible for records management and file administration for various subject matter.
• May serve as an action officer in conducting a variety of administrative information flow studies, work processes, reviews, and improvement studies to provide management with recommendations for optimum utilization of available resources.
• May prepare reports and information for presentations.
• Assists in establishing internal procedures to secure control in meeting deadlines, progress reports and directives.
• Serves as Directorate Records Manager to oversee and implement respective records management programs.
• Oversee and implement an essential records program.
• Implement policy to ensure protection of organizational records in compliance with legal and statutory requirements.
• Promote timely transfer of records when required.
• Ensure records management practices comply with the Inspector General of the Marine Corps (IGMC) Functional Area Checklist (FAC) 5210.
• Ensure the maximum use of electronic filing methods vice paper filing, when possible.
• Maintain administrative turnover for the Records Management Program.
• Works with all echelons of personnel to provide technical guidance and directions.
• Utilizes knowledge and understanding of management principles, practices, methods, and techniques to perform work.
• Interprets regulatory directives and procedures.
• Acts as an administrative point of contact for planning and directing implementation of required regulations.
• May prepare instructions and local operating procedures for implementation of regulations and follow up to ensure compliance with instructions.
• Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization, and punctuation.
• Receives telephone calls, visitors, and complaints and directs them to appropriate contacts when necessary.
• Receives and delivers messages to staff members.
• May maintain appointment calendars for staff.
• Routes incoming mail to staff and work sections.
• Establishes suspense dates to collect responses and submits information as required by requests.
• Handles sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure.
• Safeguards sensitive information and prevents unauthorized reading, printing, retaining, copying or dissemination of information, messages, or correspondence in accordance with rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18.
• Notifies supervisor and senders immediately when proprietary information has been released and advises on how to properly recover, and/or protect information.
• Serves as point of contact for the system of record for tasks (currently ETMS2), and ensures all tasks are appropriately delegated and processed.
• Provides ETMS2 guidance and training to leadership personnel, action officers and administrators of the Directorate.
• Ensures all tasking requirements are met and may serve as a liaison to other levels of Headquarters Marine Corps.
• Serves as a point contact for the Defense Travel System.
• Monitors Non-appropriated (NAF) and Appropriated Fund (APF) travel and ensures regulatory compliance and adjudication of all Directorate orders and vouchers.

How you will be evaluated

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Documents you must provide

• Varies - Review "OTHER INFORMATION"

Benefits

The Federal government offers a number of exceptional benefits to its employees.

Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges

What to expect next

All applicants who submit an application via our Careers page at *** will be able to view their application status online.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: *** As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report.

Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI).

For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002.

Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy *Resume that does not exceed 2 pages **IMPORTANT: To align with the Merit Hiring Plan, Federal Agencies will not accept resumes that exceed two pages. Accordingly, the NAF HRO will only consider resumes that are two pages or fewer.

Resumes exceeding this limit will not be referred and will be deemed ineligible for consideration. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.

Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.