Administrative Officer

About the role

At the G Level, performs a combination of multiple and varying assignments under the general supervision of a manager, project/program manager, team leader, or more experienced professional.

What you will do

• Applies experience and detailed knowledge to plan and accomplish assignments.
• Demonstrates some independence in planning time and using assigned resources.
• Contacts are usually internal to the organization to share information, provide data, and/or to explain status of assignments.
• May have contact with customers and other external parties on routine matters.
• Accomplishes a broad range of actions required to support the organization's administrative programs, which include (but not limited to) financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property management, security administration, program and process analysis, and procurement.
• Provides advice and counsel on the operation of assigned programs and the interrelationships of such programs.
• Serves as a liaison between assigned district and ATS peers, service area offices, human resources, and other support lines of business within the FAA to accomplish assigned functions.
• Serves as the district's focal point for personnel activities.
• Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc. Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to resolve specific problems.
• Records, monitors, reports, and maintains staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities.
• Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes.
• Records, monitors, reports, and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle.
• Performs an analysis of budget requests from subordinate organizations.
• Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria.
• Initiates or reviews all procurement requests for equipment, services, furniture, and other items as needed.
• Ensures justification of requested items meet criteria for expenditures.
• Ensures effective management of assigned agency property.
• Ensures internal control of property by conducting property inventories periodically.

Requirements

• We are not accepting applications from noncitizens.

Education

Substitution of Education FV-G Level: Ph.D, or equivalent doctoral degree or 3 full years progressively higher level graduate education leading toward such a degree or LL.M., if related. Note: If you are using education to qualify for this position, you must provide copies of transcripts on or before the closing date of this announcement.

If copies of transcripts are not provided, your claimed education cannot be considered during the qualification review process. If selected, an official transcript will be required prior to appointment. Schools must be accredited by an accrediting institution recognized by the US Department of Education.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results MUST be included in your application package.

If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered. Refer to OPM's Qualification Standards at *** for more information.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• Applicants must apply on-line to receive consideration for this vacancy announcement.
• Faxed or e-mailed applications cannot be accepted.
• Only supplemental documentation, e.g. transcripts, will be accepted in combination with your online application.
• Supplemental documentation can be emailed to ***, please include your name and the vacancy announcement number on all documents.
• To qualify based on education, you must upload or fax a copy of your high school or college transcripts or certificates at time of application.
• If selected, official transcripts will be required prior to employment.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.

Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA.

Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) or Other Factors listed in the announcement.

Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Applicants may be asked to verify information on your application for employment with the FAA.

Requirements for Security Clearance: Selection and placement are contingent upon waiver or completion of satisfactory security requirements. Interviews: If the agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed.

Receipt of Applications: Applications must be received by the closing date of this announcement. Incomplete Applications: Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA