Administrative Officer

About the role

Serves as an Administrative Officer for the Air Traffic Minneapolis District and operates under the supervision of the District Executive Advisor (DEA).

What you will do

• At the full performance level, incumbent provides direct support to the DEA regarding day-to-day administrative functions, which includes supporting a large number of geographically disbursed air traffic facilities; assisting in achieving goals, maximizing administrative services; planning and executing administrative business activities; and integrating consensus building throughout the district.
• Provides technical guidance to a team of professionals responsible for a broad range of administrative functions/programs such as but is not limited to: time and attendance, procurement, travel, logistics, finance, and coordinates requests for personnel actions and recruitment requests with HR.
• Provides advice and guidance to management officials at all levels throughout the district.
• Provides guidance for the preparation, presentation, formulation, justification, and execution of administrative process and programs, which includes an in-depth knowledge of organizational agreements, MOUs, applicable precedents, agency manuals, directives, and research materials.
• Exercises a high level of judgment in the performance of his/her duties by independently ensuring efficient approaches to meeting existing and anticipated requirements of the district.
• Responsible for ensuring compliance with human resources requests and activities within the district, financial management and other administrative programs and policies.
• Provides advisory services to managers and employees on the preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes.
• Provides oversight to ensure compliance and fiscal responsibility.
• Coordinates and collaborates with the servicing human resources office regarding hiring and selection processes, performance management, and employee recognition.
• Supports district management officials with administrative processes in relation to work environment issues, sensitive employee matters, or with controversial dealings.
• Serves as a liaison between district management officials and AJT Executive Staff, Service Center, Human Resources, Aviation Medical, Security and other peer organizations.
• Contacts are routinely with district employees/managers, service area executive staff, service center personnel, Human Resources, Aviation Medical, Security, HQ program offices and other peer organizations.
• Incumbent will perform multiple, varying, and complex assignments under minimal direction of a manager and apply experience and comprehensive knowledge of various administrative functions that support a large number of geographically disbursed air traffic facilities.
• Independently plans time.
• Identifies, plans and organizes available resources to accomplish projects/programs/activities.
• Makes optimal use of resources to complete assignments.
• May act as a point of contact to provide advice and guidance on the application of policies and procedures internally and externally.
• Resolves most problems and work issues without the assistance of a manager or more experienced professional.
• May develop or recommend approaches to address current and anticipated problems and issues.
• Works with management and/or more experienced professional to solve problems.
• G and H BAND DUTIES: At the G and H bands, incumbent performs the same duties as the FV-I; however, duties are performed with greater supervision and oversight from a higher level employee(s).

Requirements

• We are not accepting applications from noncitizens.

Education

Specialized experience may be substituted at the G band level only for the education below: Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related. Education must demonstrate the knowledge, skills, and abilities necessary to do the work.

Combination of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at: *** for more information. To qualify based on education, you must submit a copy of your college or university transcript.

Failure to do so will result in loss of consideration.

(See Required Documents section). If selected, official transcripts will be required prior to appointment. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education.

Accreditation may be verified at the following website: *** Education is not qualifying at the FV-H or FV-I bands.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• To be considered for this announcement, you must complete and submit the on-line application by the closing date of the announcement.
• All documentation must be received by the closing date of the announcement.
• Documentation will not be accepted after the closing date.
• Applicants who fail to submit required documentation will not be considered.
• In addition, incomplete documents are not acceptable and will result in your entire package being deemed incomplete.
• It is the applicant's responsibility to review applications for legibility and completeness.
• To qualify based on education, you must submit a copy of your unofficial college or university transcript(s).
• If selected, official transcripts will be required prior to employment.
• Failure to do may result in loss of consideration.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. *** This position may be filled at the FV-G or FV-H or FV-I.

If filled at the FV-G level or FV-H, this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting all training, qualification requirements, and recommendations by the supervisor.

As a part of the Federal-Wide Hiring Reform Initiative, the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability.

Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. This is not a bargaining unit position.

Links to Important Information: Locality Pay, COLA