Administrative Officer

About the role

Serves an Administrative Officer in a Flight Standards Functional Area. Incumbent is responsible for performing multiple and varying assignments under the general direction of the manager. May work as a team member on various projects.

Responsible for providing or obtaining a variety of management services essential to the direction and operation of the organization.

What you will do

• The paramount qualifications required are detailed knowledge and understanding of management principles, practices, methods. and techniques, and skill in integrating management services with the general management of the organization.
• Incumbent is responsible for providing advice and guidance on varying fiscal and administrative matters to management.
• Primarily concerned with providing or securing the resources or services needed to run the organization.
• The work involves direct assistance to the supervisor who has the primary responsibility for the direction of the organization established to accomplish the mission.
• As the office Administration Professional assists managers and staff in projecting staffing needs, including staffing levels and grades. and conducts work flow studies within the organization.
• Coordinates with HR to obtain guidance as it relates to organizational related functions including pay and leave, and benefits.
• Reviews travel associated matters and the training program including initial and recurring.
• Responsible for managing the office logistics program including personal property, supplies and services, and acquisition activities, awards, OSHA, security and vehicle management.
• Identifies, analyzes and recommends solutions to recurring problems and offers recommendations for improvements.
• Interprets guidelines and provides management with advice and counsel on the operation of assigned programs and interrelationships of such programs.
• Most assignments are completed without direct supervision as established in the guidelines.
• Some discretion is given to select the most appropriate approach.
• Work is frequently reviewed, typically at major milestones and at completion for policy compliance and alignment with other work activity.
• Supports the office assisting In monitoring available resources and ensures office administrative processes are functioning efficiently and effectively and in accordance with current guidance, policies, procedures. and regulations.
• Performs additional duties as assigned.

Requirements

• We are not accepting applications from noncitizens.

Education

Substitution of Education FV-G Level: Ph.D, or equivalent doctoral degree or 3 full years progressively higher level graduate education leading toward such a degree or LL.M., if related. Note: If you are using education to qualify for this position, you must provide copies of transcripts on or before the closing date of this announcement.

If copies of transcripts are not provided, your claimed education cannot be considered during the qualification review process. If selected, an official transcript will be required prior to appointment. Schools must be accredited by an accrediting institution recognized by the US Department of Education.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results MUST be included in your application package.

If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered. Refer to OPM's Qualification Standards at *** for more information.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• Applicants must apply on-line to receive consideration for this vacancy announcement.
• Faxed or e-mailed applications cannot be accepted.
• Only supplemental documentation, e.g. transcripts, will be accepted in combination with your online application.
• Supplemental documentation can be emailed to ***, please include your name and the vacancy announcement number on all documents.
• To qualify based on education, you must upload or fax a copy of your high school or college transcripts or certificates at time of application.
• If selected, official transcripts will be required prior to employment.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.

Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA.

Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) or Other Factors listed in the announcement.

Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Applicants may be asked to verify information on your application for employment with the FAA.

Requirements for Security Clearance: Selection and placement are contingent upon waiver or completion of satisfactory security requirements. Interviews: If the agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed.

Receipt of Applications: Applications must be received by the closing date of this announcement. Incomplete Applications: Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA