Administrative Officer

About the role

The position is located within the Federal Aviation Administration (FAA), Air Traffic Organization (AJO), Technical Operations.

What you will do

• The primary responsibility of this position is to provide support to management with budget formulation and execution within an assigned area of responsibility.
• The incumbent performs a combination of routine and multiple and varying assignments and acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility within the office.
• Plans, develops, monitors, and presents briefings while making recommendations to District/Technical Services in Financial and Fiscal program areas.
• Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program.
• Serves as liaison between District/TS and other Technical Operations organizations, as well as the regional office or service center.
• Supports AJO objectives to direct highly technical, complex, professional work for the development of a key agency budget tracking/reconciling program.
• Store Credit Program, and performance plan (financial plan) program.
• Duties are performed independently, under minimal supervision.
• Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and works with higher level and lower level professionals in day-to-day operations.
• Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds.
• Develops/ prepares spreadsheets, financial reports, statements and data of both factual and analytical nature.
• Works closely with first level managers and support personnel providing guidance and oversight to assist them with their local budgets.
• Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments.
• Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities.
• Work activities support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO.
• FV-H Band Duties: Performs multiple and varying assignments under the limited direction of a manager, project/program manager, team leader, or more experienced professional.
• Acts as an individual contributor and/or member of a team and may perform some leadership functions for small projects/programs or other work activities.
• Applies experience and advanced knowledge applicable to his/her discipline to plan and accomplish assignments.
• Assignments may require knowledge and experience working across functional and/or organizational lines.
• Typical assignments may include maintaining line of sight when establishing District/Technical Services goals, ensuring they fall within the FAA goals and objectives.
• Determines the soundness of the goals and objectives within the established programs by identifying and analyzing actual or potential problem areas, trends, significant program accomplishments, areas of imbalance, or other factors in the program areas.
• Recommends changes in program objectives, operations, and resource utilization.
• Assists in the planning and integration of new programs or new staff into existing programs in order to maximize program effectiveness.
• Analyzes and evaluates office procedures in support of existing programs, as well as workload and distribution from the aspect of optimum office efficiency and effectiveness.
• Serves as an organization's principal budget expert and, as such, is responsible in assisting the organization's management in the formulation and use of best practices while assisting with the execution of budget matters.
• Work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities.

Requirements

• We are not accepting applications from noncitizens.

Education

Education substitution for FV-G Band: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position.

Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.

If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: *** Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable.

Qualifications must be met by the closing date of this announcement.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• You MUST submit a copy of your most recent (non-award) SF-50, Notification of Personnel Action, or equivalent document that verifies tenure (block 24, code 1 or 2).
• Failure to provide the required documentation by the closing date of this announcement will result in non-consideration for this position.
• Applicants must apply on-line, through USAJOBS, to receive consideration; Faxed, mailed or e-mailed applications cannot be accepted.
• If you need to submit additional documents to supplement your on-line application, e.g. transcripts, SF-50, or veteran's documents, you may upload these documents with your application in USAJOBS.
• Supplemental documentation and college transcripts can also be faxed to (206)231-4150 or emailed on or before the closing date of this announcement.
• Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information, such as social security number and date of birth.
• Applicants must submit the following: Resume with complete work history and a copy of the most recent SF-50 with the required information listed below.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** Current FAA employee: You MUST submit a copy of your most recent (non-award) SF-50 including Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.

Failure to provide the required documentation by the closing date of this announcement will result in non-consideration for this position.

This position may be filled at the FV-G or FV-H. This announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting all training, qualification requirements and recommendation by the supervisor.

Interviews: If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed. Security Requirements: Moderate Risk (5): This position requires completion & favorable adjudication of a National Agency Check with Inquiry (NACI) background investigation prior to appointment, unless a waiver is obtained.

Failure to submit all required documents by the closing date of the announcement will result in in loss of consideration.

Links to Important Information: Locality Pay, COLA