ADMINISTRATIVE ASSISTANT/CLUB OPERATIONS ASSISTANT, NF-02/RFT, CAMP COURTNEY (TENGAN CASTLE)

About the role

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.

We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

What you will do

• NONAPPROPRIATED FUND POSITION DESCRIPTION JOB TITLE: Administrative Assistant BUSINESS TITLE: Administrative Assistant/Club Operations Assistant FLSA : Non-exempt JOB SERIES: 0303 PAY LEVEL: NF-02 DUTIES AND RESPONSIBILITIES: Provides administrative and clerical support for club operations and activities as well as management.
• Operates a computer and peripheral equipment to produce a variety of correspondences, screens all incoming telephone calls, and responds to email inquiries pertaining to club operations and events, ensuring all administrative tasks are carried out in a timely manner.
• Makes arrangements for meetings including space and time and notifies those who are to attend of the topics to be discussed.
• Prepares detailed or summary reports for meetings.
• Establishes and maintains subject matter files and records.
• Gathers and maintains statistical information and submits various reports to include, but not limited to: monthly calendar of events, monthly statistics and information, accountability report, daily activity report, and any other reports requested by management.
• Ensures all files, records and statistics are maintained in accordance with regulations and directives.
• In coordination with and in absence of Catering Coordinator and Assistant Club Manager, organizes and coordinates various catering and special events including off-site catering banquets such as; membership affairs, command functions, cultural events, balls, etc. Meets with clients, discusses requirements for events such as date, number of guests, occasion, and explains services offered, i.e., room, decorations, menu, entertainment, etc. Coordinates and communicates with kitchen and wait staff on the arrangements of each event including menus.
• In support of Club operations, prepares contracts, obtains clients¿ signature, etc. Conducts stock control related duties to include scheduled and unscheduled inventories, submits food and beverage orders, maintains an inventory data base and associated documentation.
• Assists in ordering and purchasing supplies, equipment and other items necessary for club operation, submitting work requests, etc. as required.
• Ensures detailed receipts and records are kept and reconciled with monthly statements.
• Monitors operations of a club or assigned club area in absence of the club management including night time and/or on weekends.
• Responsible for the issue, receipt, and control of cash.
• Prepares reports of significant occurrences during the shift.
• Assures patron satisfaction by resolving complaints and other customer issues.
• Inspects and secures facility at the end of the shift.
• Maintains and enforces security for funds, merchandise, supplies, equipment and property in accordance with directives and regulations.
• Must be alert to alcohol abuse and take appropriate action.
• Performs cashier and Host/Hostess duties and serves as deposit verifier.
• Provides World Class Customer Service with an emphasis on courtesy.
• Assists customers and communicates positively in a friendly manner.
• Takes action to solve problems quickly.
• Alerts the higher level supervisor, or proper point of contact for help when problems arise.
• Adheres to safety regulations and standards.
• Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
• Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
• Performs other related duties as assigned.
• This is a white-collar position where occasional lifting up to 20 lbs may be required.

How you will be evaluated

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Documents you must provide

• Varies - Review "OTHER INFORMATION"

Benefits

The Federal government offers a number of exceptional benefits to its employees.

Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges

What to expect next

All applicants who submit an application via our Careers page at *** will be able to view their application status online.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: *** As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report.

Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI).

For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002.

Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy *Resume that does not exceed 2 pages **IMPORTANT: To align with the Merit Hiring Plan, Federal Agencies will not accept resumes that exceed two pages. Accordingly, the NAF HRO will only consider resumes that are two pages or fewer.

Resumes exceeding this limit will not be referred and will be deemed ineligible for consideration. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.

Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.