Administrative Assistant

About the role

This position is located in the Office of Chief Nuclear Reactor Inspector, R1 Division of Reactor Projects, and R4 Division of Reactor Projects. The supervisor will be determined based on Projects Branch to which selectee is assigned. This position is not subject to Confidential Financial Disclosure reporting requirements.

This position is not subject to security ownership restriction reporting requirements. **Please See Additional Information On Salary And Duty Station Determination**

What you will do

• The successful candidate will serve as the principal administrative assistant to one or more branch chiefs of the Division of Operating Reactor Safety, performing the full range of administrative duties.
• Such duties include but are not limited to: Prepares letters, memoranda and reports in final form from drafts, entering them into ADAMS.
• Reviews and proofreads outgoing correspondence, reports, memoranda, etc., for grammatical errors, completeness, and conformance with the format, style and appearance required by the NRC, office or division procedures.
• Coordinates handling of controlled correspondence and action items and maintains up-to-date paper and electronic filing systems.
• Retrieves and screens incoming telephone calls and visitors.
• Coordinates the submission of time and labor input within assigned branches, ensuring all payroll units are completed and certified within established timeframes.
• When needed, may be required to enter and/or correct time for branch employees.
• Maintains appointment calendars for assigned resident offices, branch chiefs and division.
• Coordinates arrangements for meetings/conferences and prepares the site office for visits by Commissioners and NRC senior management.
• Allocates and maintains office supplies and inventory of NRC property, including office keys.
• Periodically conducts safe inventory to identify and dispose of outdated material in accordance with established safeguards guidelines.

Requirements

• You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.
• All information in your resume must be true and accurate.
• Conditions of Employment: This is a Drug Testing position Must be able to meet and maintain security & suitability requirements.

Education

There are no education requirements for this position.

How you will be evaluated

When the application process is complete, your application will be reviewed to determine if you meet the job requirements. Your application will be evaluated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skills, and abilities related to the job requirements.

You must respond to all required application questions.

If you are among the top candidates for this position, your application will be referred to the hiring manager for possible interview and selection based upon the number of available vacancies to be filled in each office. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position.

Therefore, we encourage you to submit a concise resume that directly relates to this position.

Documents you must provide

• The following documents are required for your application package to be complete.
• If you fail to provide any required documents, you will be marked as having an incomplete application package and you will not be considered any further.
• Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); and 4) other qualifications.
• Please limit your resume to 2 pages.
• See below for Additional Resume Information.
• SF-50 (Notification of Personnel Action): You must submit a copy of your most recent non-award SF-50 (Notification of Personnel Action) to verify competitive/excepted status or reinstatement eligibility.
• Applicants who only submit an award SF-50 will not receive further consideration.
• All application materials must be in English.
• Additional Resume Information: Your resume is crucial in our evaluation of your qualifications.
• Resumes should clearly demonstrate your skills, knowledge, and abilities.
• Please limit your résumé to 2 pages.
• To ensure your resume contains all required information, we encourage you to use the USAJOBS Resume Builder.
• If you choose to use your own resume, please ensure it contains all the required information, and you organize it so we can associate the following information with each experience/position: Job title Name of employer Beginning and ending dates of employment (month/year) format Hours worked per week.
• We will assume full-time unless otherwise stated.
• We will pro-rate part-time employment in crediting experience.
• Concise, results-focused language for job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
• Series and grade or equivalent (if a federal position).
• Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) or other inappropriate material on your resume or cover letter.
• If your resume contains prohibited information as listed above, your application may be determined ineligible, and you will not receive consideration for this position.
• We will not access web pages linked on your resume or cover letter, links to social media such as LinkedIn, to determine your qualifications.
• Cover letters are optional.

Benefits

As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans; Flexible Spending Account Program for health and dependent care; Dental and Vision Insurance; retirement savings and investment plan similar to 401(k) (Thrift Savings Plan); annual (vacation) and paid sick leave; family friendly leave policies; 11 paid holidays per year; transit benefits.

This link provides an overview of the benefits currently offered to Federal employees.

What to expect next

You may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting "Application Status." You will receive an acknowledgement email that your submission was successful. We will review your resume, question responses, and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements.

We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation.

Additional information

**PLEASE NOTE: The duty location of this position is King of Prussia, PA, Arlington, TX or a Resident Office within CNRI R1 DRP or CNRI R4 DRP. The salary will be based on the duty location/resident site to which assigned.** This position may be eligible for telework in accordance with agency policy. This job opportunity announcement may be used to fill additional vacancies.