ADMINISRATIVE ASSISTANT, NF-02/RFT, CHIMUGUKURU CDC, CAMP FOSTER

About the role

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.

We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

What you will do

• Receives supervision from the Child and Youth Program (CYP) Facility Manager who assigns duties and responsibilities.
• Guidelines are available in the form of regulations and established procedures.
• Exercises initiative in resolving routine problems.
• Determines priorities and performs responsibilities without day-to-day guidance.
• Evaluation of work is based on promptness, accuracy and compliance with instructions and regulations.
• MAJOR DUTIES: Receives visitors and telephone calls; refers to supervisor, appropriate staff or other offices, or personally provides information based on own knowledge of CYP activities or information which can be located in the files, policies, or protocols.
• Explains personnel/parents concerning available services.
• Explains approved registration procedures, fees, operating hours, and available services.
• Communicates respectfully with families, documents unresolved concerns, and follows up on referrals.
• Receives incoming mail, takes action on routine administrative matters, and routes other material to supervisor or appropriate staff.
• Establishes suspense controls and follows up to assure timely action.
• Provides clerical support for CYP program.
• Maintains calendar, correspondence, and schedule; reminds supervisor of appointments, meetings and suspense lists.
• Orally relays messages and instruction from supervisor to staff.
• Provides instructions and assists staff in matters of correspondence, publicity and bulletins.
• Reviews outgoing correspondence prepared for supervisor's approval, clearly, checking for spelling, typographical accuracy, formatting and procedural instruction.
• Composes correspondence of a routine and non-technical nature based on brief notes, oral instructions, precedents, or information available in the files.
• Composes a variety of narrative and tabular material form drafts, notes, oral instructions, or own composition.
• Prepares material in final form utilizing a variety of correspondence and reports formats, assures accuracy of spelling, grammar, punctuation, and assembles material in proper order.
• Maintains current administrative procedures and continuity instructions so another authorized employee can perform essential tasks during absences.
• Obtains, compiles and summarizes statistical data from records and feeder reports for a variety of recurring reports such as base population profile, EEO statistics, CDC reports and Child Care Information System requirements.
• Establishes and maintains files involving classifying material into many subject heading and subheadings, and disposition of files.
• Searches for and withdraws requested material.
• Files revised regulatory publications.
• Prepares projected requirements and purchase orders for both APF and NAF purchasing of supplies and equipment.
• Forwards receiving reports when supplies are received.
• Assist with maintenance of budget data for the program.
• Operates the organization's personal computer.
• Inputs, deletes, selects and manipulates data for Headquarters; Child Care Resource and Referral System; equipment and property inventory management data to include purchase dates, original costs and depreciation schedules for equipment replacement due to upgrading authority, theft or other losses of property.
• Performs cash handling duties to include receiving fees and payments from patrons.
• Provides World Class Customer Service with an emphasis on courtesy.
• Assists customers and communicates positively in a friendly manner.
• Takes action to solve problems quickly.
• Alerts the higher-level supervisor, or proper point of contact for help when problems arise.
• Adheres to safety regulations and standards.
• Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
• Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
• Performs other related duties as assigned.

How you will be evaluated

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Documents you must provide

• Varies - Review "OTHER INFORMATION"

Benefits

The Federal government offers a number of exceptional benefits to its employees.

Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges

What to expect next

All applicants who submit an application via our Careers page at *** will be able to view their application status online.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: *** As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report.

Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI).

For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002.

Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy *Resume that does not exceed 2 pages **IMPORTANT: To align with the Merit Hiring Plan, Federal Agencies will not accept resumes that exceed two pages. Accordingly, the NAF HRO will only consider resumes that are two pages or fewer.

Resumes exceeding this limit will not be referred and will be deemed ineligible for consideration. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.

Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.